The readability statistics of a document can be very interesting and can tell you a lot about a document.  They are also very useful for determining whether a document is in plain language or not? Let us look at an example.  Here are the readability statistics for a document before and after a partial plain language conversion.

before_and_after

After the plain language review and conversion, there are 1543 fewer words and shorter sentences by almost ten words per sentence.

Regards readability, the document is easier to read but significant improvements can still be made. The Flesch reading ease is on a scale of 0 to 100 with 100 being the easiest to read. The lower the Flesch-Kincaid Grade Level the better. For more on readability scores go to the Microsoft web site.

But, there are many further improvements that can be made.  For example:

  • Prefer the active voice over the passive voice – that passive sentences percentage is way too high.
  • Sentences should be shorter – there are still too many words per sentence.