Information Management

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Electronic Originals of Documents – Are They Valid?

It is often difficult to produce originals of documents. Sometimes people do not even know what an "original" really is - even those people who ask for it. We generate electronic originals of many documents that companies are required to publish. People often ask [...]

By | August 15th, 2013|Categories: Information Management|

Motivating a Standards Based Approach to Records Management

In March 2004 agreement was reached by the members of Technical Committee 46 at Standards South Africa (SANS – previously the South African Bureau of Standards) to adopt SANS 15489 as the first South African standard relating to the management of [...]

By | May 15th, 2011|Categories: Information Management|

Destroying Records – the legal effect

There are different reasons why organisations have to consider destroying records.  Every time you do so, does not necessarily mean that you are breaking the law. The reasons include the following: Routine records destruction programs. Manual cleaning of the files: [...]

Legal concept of a “record”

There is currently no definition of "record" that is universally used by all organisations.  The simple reason for this is that definitions serve the community that they are created by and each community has different needs. Whilst not in itself [...]

By | October 25th, 2007|Categories: Information Management|Tags: , , |