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Sunday, December 20th, 2009
How will it help you?
The provision of Internet access exposes your company to various risks:
Downloading of offensive material (i.e. material which is defamatory, abusive, obscene, sexually oriented, pornographic, intimidating, threatening, racially offensive or discriminatory);
Downloading large files (which impacts on network or diskstorage capacity)
Downloading software illegally (which is unlicensed and thus ...
Posted in Documents, Email, Policy Templates | No Comments »
Monday, November 23rd, 2009
How will it help you?
It will protect the organisation in the following ways:
reduce potential legal liability in respect of claims by employees or third parties;
protect proprietary or confidential business information from unauthorised access or disclosure to third parties;
prevent losses (e.g. of data and other proprietary information), errors, and mistakes
educate employees ...
Posted in Communications, Documents, Email, Labour, Policy Templates, Privacy | Comments Off
Monday, November 16th, 2009
If you want to determine whether an email management solution "complies" with the ECT Act, then these are the questions that you should be asking:
Is it capable of storing records in a trustworthy manner?
Does the product protect the integrity, reliability, accessibility and accuracy of information throughout its lifespan?
Does the product ...
Posted in Compliance, Email, FAQs, Guidance, Information Management | No Comments »
Friday, August 14th, 2009
There are many benefits to be gained by managing your emails properly. These are some of them:
the ability to automatically migrate the emails to other storage media, thereby making the email servers more efficient and users more productive;
the ability to make the email system serve as an organisational knowledge store, ...
Posted in Compliance, Email, Guides, Monitoring, Privacy | No Comments »
Friday, October 24th, 2008
Can a company open an employee's email whilst he is away on holiday or out of office?
Section 6 of our monitoring law, the Regulation of Interception of Communications & Provision of Communication-Related Information Act of 2002 (RICA) allows companies to monitor and intercept email provided that it takes place "in ...
Posted in Email, Labour, Monitoring, Privacy, Subscriber | No Comments »
Thursday, September 25th, 2008
"E-mail is the digital formalin of the 21st century" - Lance Michalson
[Formalin n. a colourless solution of formaldehyde in water used as a preservative for biological specimens etc." - OED 9th ed.]
Background
Email has become the life-blood of most companies. It has replaced paper based and verbal communications as the single ...
Posted in Compliance, Email, Guides, Information Management, Subscriber | No Comments »
Wednesday, July 23rd, 2008
The Labour Court (in Jafta v Ezemvelo KZN Wildlife (D204/07) [2008] ZALC 84 (1 July 2008)) has recently confirmed that you can conclude a contract by email and SMS. This is not really anything new. Since the Electronic Communications and Transactions Act ("ECT Act") came into effect it ...
Posted in Case summaries, Contracting Online, Email, Goods or Services, Labour, Signatures, Technology, eCommerce | 1 Comment »
Thursday, June 26th, 2008
On Wednesday 20 June 2007 the Minister of Communications published the Accreditation Regulations in terms of section 41, read with section 94 of the Electronic Communications and Transactions Act, 25 of 2002 (ECT Act). The Accreditation Authority (AA) is responsible for assessing and granting applications to have certain electronic signatures ...
Posted in Email, Guides, Information Security, Signatures, Subscriber, eCommerce | No Comments »
Sunday, November 4th, 2007
There are different reasons why organisations destroy records. Every time you do so, does not necessarily mean that you are breaking the law. The reasons include the following:
Routine records destruction programs.
Manual cleaning of the files: Many companies "clean up" their e-mail periodically by asking employees to clean out their inboxes ...
Posted in Email, Guides, Information Management, Subscriber | No Comments »
Thursday, October 25th, 2007
There is currently no definition of "record" that is universally used by all organisations. The simple reason for this is that definitions serve the community that they are created by and each community has different needs.
Whilst not in itself a law, the South African National Standard on Records Management (SANS ...
Posted in Email, FAQs, Information Management, Subscriber | No Comments »
